Shipping paperwork,done in minutes
Not another portal to learn.
Every DO letter, filled from the invoice.
AIREV's Smart Document Center reads the shipping line invoice, fills every letter the line asks for, and gives you one A4 PDF ready for your letterhead. Your team checks the details and prints. No retyping BL numbers four times.
Upload → Verify → Generate → Print
MSC · BL MEDUY78XXXXX 4 pages ready
Yellow fields were read from the invoice. Hatched band = 2" space left for your letterhead.
The same numbers, typed four times, every shipment
Before a delivery order is released, the shipping line wants its own set of letters: authorization, staff declaration, indemnity copies. Each one repeats the BL, vessel, arrival date and containers. One typo and the file comes back.
Manual process
- Open the invoice and copy BL, HBL, vessel, voyage, arrival and containers by hand.
- Find last month's Word files and edit four letters for this shipment.
- Look up CNICs and joining dates for the staff collecting the DO.
- Proofread everything, fix a wrong digit, reprint.
- Hope the counter accepts it. A rejected letter means another trip to the line's office.
With the Smart Document Center
- Upload the invoice PDF. Shipment details fill in and are highlighted to check.
- Pick the consignee. Premises address and signatory load from saved records.
- Tick the staff collecting the DO. CNIC and details come from your staff list.
- Generate one PDF with every page in the line's exact format.
- Print on letterhead. PDF and invoice are filed by BL number automatically.
Built for everyone who touches the delivery order
The same shipment passes through four desks. Each one saves time when the paperwork is right the first time.
Clearing agents
Prepare every DO letter set in minutes, on the right letterhead, for any consignee you handle.
- No retyping between letters
- Staff CNIC table fills itself
- Every file archived by BL
Shipping lines & agents
Receive letters in your exact published format, complete and consistent, so the DO counter moves faster.
- Fewer rejected submissions
- Standard layout every time
- Your format, digitised once
Importers
Get cargo released sooner. Signed authorizations and indemnities reach the line without back-and-forth.
- Faster DO release
- Lower detention risk
- Signatory saved once
Exporters & supply chain teams
Apply the same document automation to your own recurring forms and cut hours from every shipment cycle.
- Reusable templates
- Searchable document log
- Hours back each month
Five steps, under four minutes
The AI does the reading and typing. Your team does what it's best at: checking and signing.
- Upload the shipping line invoiceDrop the charges invoice PDF into the form. ~10 sec
- AI reads the shipment detailsBL, HBL, vessel, voyage, arrival date and containers are pulled from the invoice and highlighted. ~5 sec
- Verify and pick saved recordsCheck the yellow fields, choose the consignee, signatory and staff from your saved lists. ~90 sec
- Generate the letter setEvery page the shipping line requires, merged into one A4 PDF with space for your letterhead. ~30 sec
- Print, sign, archivePrint on letterhead. The PDF and invoice are filed by BL number with a log entry. ~60 sec
Where the time goes, step by step
Timeline of one shipment in seconds. Blue = automated by AI, orange = your team.
Minutes per task: manual vs smart
One shipment with four letters.
Who does the work
Share of the total effort in the smart workflow.
Timings are illustrative estimates from the MSC workflow in use today. Your own numbers depend on the shipping line format and your team.
See what your DO desk gets back each month
Move the sliders to match your workload. Everything updates as you go.
Your numbers
Smart workflow assumed at about 3¼ minutes per shipment, the five steps above. Estimates only, excluding fewer rejected letters and return trips.
Cumulative hours over a year
Manual process vs Smart Document Center at your workload.
Small details that make it work at the counter
Exact line formats
Each shipping line's letters are rebuilt word for word from their official formats, including indemnity strike-outs per copy.
Letterhead ready
A4 pages with a 2-inch top margin, so everything prints neatly below your company header.
Saved people, not retyped
Consignees, their signatories, premises addresses and your DO staff are remembered after the first use.
Filed by BL number
Every PDF and uploaded invoice lands in its own shipment folder with a searchable log.
Access code protected
Only your team can open the form. Staff CNICs never leave the server except on the printed letter.
Runs on tools you know
Built on Google Drive, Sheets and Docs. No new software to install, works on any computer or phone.
MSC is live. More lines are on the way.
Each line gets its own separate setup matching its formats. Tell us which line you need next.
Real business problems first, AI second
The Smart Document Center started on a Karachi clearing desk, not in a lab. That's how AIREV works with every client: find the workflow that eats time, automate it, and train the people who run it.
Map the desk
We sit with your team and find the documents and steps that repeat.
Automate the flow
Templates, AI reading and saved records, built on your own Google account.
Hand it over
Your staff learn to run and update it in a short on-site session in Karachi.
Grow with you
New shipping lines, new formats and new workflows as your business needs them.
See your own DO letters generated in a 15-minute demo
Send us one shipping line invoice on WhatsApp. We'll show you the finished letter set, ready for your letterhead.